Truck waybill sample filling. We fill in a new waybill of a truck Waybill 4c form

Unlike form No. 4-c (piecework), the form of waybill No. 4-p (time-based) is applied subject to payment for the car's work at a time-based rate. This form is designed for the simultaneous transportation of goods up to two customers within one working day (shift) of the driver. Tear-off coupons of the waybill are filled in by the customer and are the basis for the presentation of the invoice by the owner of the vehicle to the customer. Accordingly, such a tear-off coupon is attached to the account. The waybill itself, in which the records on the operating time of the car at the customer's are duplicated, remains with the owner of the vehicle. On the basis of the waybill, a record of the work of the car is kept during the working day. Waybill No. 4-p is issued to the driver against receipt by an authorized person, subject to the driver handing over the waybill of the previous day of work.

Waybill truck 4-p

In the case when goods and material values ​​will be transported with time payment for the work of the car, the numbers of the goods and transport documents are entered into the waybill and one copy of these goods and transport documents is attached, as a result of which the number of transported tons of cargo and other indicators reflecting the work is indicated. car and driver. Filling in the waybill before issuing it to the driver is carried out by the dispatcher of the organization or by a person authorized to do so.

Info

The rest of the data is filled in by employees of the organization-owner of the vehicle and customers. Waybills in Forms N 4-s and 4-p are issued to the driver against receipt by an authorized person only for one working day (shift), provided that the driver has passed the waybill of the previous day of work The issued waybill must have the date of issue, stamp and seal of the organization to which the car belongs.

Waybills

In the section "Work of the driver and the car" in column 5 "Speedometer readings" the mechanic of the checkpoint (checkpoint) or the technical control department (OTK) writes down the speedometer reading when the car leaves the line, and in column 6 "Actual time" with a stamp-clock puts down the actual time of departure of the car from the garage. In the event of a malfunction or absence of a time stamp, the time is recorded manually in the following sequence: day, month, hours, minutes.
4. In the section “Fuel movement”, in column 12 “Remaining balance at departure”, the checkpoint or quality control department mechanic records the amount of fuel in the car's tanks upon departure, and confirms the correctness of all the records made by signing in this column. 5. In the lines dedicated to the technical serviceability of the car, the checkpoint mechanic or OTK certifies with a signature the transfer of the car to the driver in a technically sound condition and permission to leave the garage.

Truck waybill

In the line "Signature of the dispatcher" the dispatcher confirms with his signature the correctness of the details of the waybill that he filled in and that the driver has a driver's license. Filling in the waybill before leaving the garage is done in the following sequence: 1.
In the section "Fuel movement" in columns 9, 10 and 11 and in the corresponding lines, the refueller, a technician for fuels and lubricants (fuels and lubricants) or an authorized person shall record the amount of fuel dispensed. 2. On the front side of the person authorized by the transport organization to carry out a pre-trip medical examination, his signature certifies the state of health of the driver and the possibility of his admission to driving.

3.

Truck waybill (form n 4-p)

If the car performs tasks for the implementation of intercity transportation, then the driver is issued form No. 4. There are also special forms of waybills for individual entrepreneurs and legal entities.

We will not touch on all of them, since the filling principle is practically the same, in addition, there are orders from the State Statistics Committee, which the accountants, of course, know about. Filling in the waybill truck The sheet is issued for one working day, except for those cases when the car is sent on long business trips. The number of the sheet and the date of its completion are entered in a special accounting journal, for the maintenance of which the dispatcher is responsible. The waybill contains information about the departure date, specifies the type of assignment - business trip, work on schedule, work on weekends or holidays, convoy, team, and so on.

How to fill in a waybill for a truck? - forms

Attention

It should be remembered that participation in filling out the waybill is not allowed, with the exception of signatures certifying acceptance (upon departure) and delivery (upon returning the car). by a person only for one working day (shift), provided that the driver has returned the waybill of the previous day of work. Filling in the waybill is carried out in the following sequence: 1.

Waybill 4c or 4p

When transporting goods, the waybill of a truck is the main document of primary accounting, which, together with the consignment note, determines the indicators for recording the operation of the vehicle and the driver, for calculating the driver's wages, as well as for settling payments with customers for transportation. We will tell you about the 4-p form "Truck waybill" in our consultation.

The waybill of a truck (form No. 4-p) was approved by the Decree of the State Statistics Committee of the Russian Federation of 28.11.1997 No. 78. The form of waybill of a truck 4-p can be downloaded from the link below: Waybill 4-p: download the form (free) Instructions on the application and filling out of the 4-p form were also approved by the Decree of the State Statistics Committee of the Russian Federation of November 28, 1997 No. 78.

Form N 4-p (time-based) is applied subject to payment for the car's work at a time-based rate and is designed for the simultaneous transportation of goods to two customers within one working day (shift) of the driver. Tear-off coupons of the waybill are filled in by the customer and serve as the basis for the organization-owner of the vehicle to present the invoice to the customer. The corresponding tear-off coupon is attached to the invoice. The waybill remains in the organization that owns the vehicle, it repeats identical records about the time the vehicle has been working at the customer's place and serve as the basis for recording the vehicle's operation during the working day.
In the section "Fuel movement" in column 15 "Rate of change of the rate" the dispatcher writes down one rate of change in the rate of fuel consumption associated with the operation of the car at an increased rate of fuel consumption, common for the whole day of the car's operation, in column 16 "Working hours of special equipment" and column 17 "Engine operating time" on the basis of the corresponding entries in the attached to the waybill, TTL records respectively the operating time of the special equipment and the additional operating time of the engine in special operating conditions (engine operation, rotating loading and unloading mechanisms, etc.). These details are required to determine the additional fuel consumption rate. The dispatcher certifies the correctness of filling in these details with a signature under the appropriate columns. 3.

Waybill of a truck 4p or 4s

The trips last for several days. By Decree of the State Statistics Committee of the Russian Federation of November 28, 1997 N 78, standard forms of waybills, including those for freight transport, were approved. 4-s and 4-p. For pieceworkers and time workers. It is more convenient for me to use the 4-s waybill, although our salary is time-based. I do not fill in the "salary" section. I don’t calculate my salary for every trip. For this there is a work schedule, timesheet, calculation. statement. How critical is it that instead of 4-p I give drivers a waybill 4-s? Can there be claims from the tax authorities? And yet, I understand correctly that if there is international transportation, the waybill will remain the same, there is no special submarine for international transportation? http://trucksbpls.com/osnovne-postul...o-avtomobilya/ we used this for international transportation. Write in the UP which PL you use, so there will be no questions Natalia, thanks for the answer.

Waybill 4p or 4c

Add to this the cost of repairs, oil changes, punctured and worn out expensive tires - the sums come out very large. The waybill also allows the driver to correctly calculate his salary, the amount of which may depend either on the mileage or on the total time spent driving.

Forms of waybills for a truck Here are samples of filling, you can download blank blank sample forms at the very bottom of the page. Today there are several sheet forms approved in 1997:

• form 4-c;
• form 4-p;
• form 4.

Form 4-c is used if the driver's salary is piecework - the mileage and the number of flights performed per shift are taken into account.

Form 4-p - is used for time-based wages, usually this form is issued if you need to make a delivery to several customers.

Organizations that own cargo transport units are required to fill out certain types of documents. The waybill of a truck is not an exception either. Its filling is carried out when the car leaves the base in order to carry out the driver's work. The purpose of creating this paper is to record expenses and record the working hours of each car. On the basis of the key parameters, calculation measures are made for the amount of salaries for drivers. What this type of documentation is, and what are the features of filling it out - will be discussed in the article.

Within the framework of any activity for the transportation of goods, which the company's car is engaged in, there is compliance with a certain form of document, which is confirmed by the Ministry of Transport.

There are several standards on the basis of which the process of official adoption of templates took place:

• Order of the Ministry of Transport No. 152, having the appropriate editions and amendments;
• a charter formed on a legislative basis 259;
• a decree created by the forces of the Ministry of Transport;
• statutory provision under number 402.

These are mandatory papers, which must be completed in strict accordance with the law. Any flight to a specific location is accompanied by the completion of a form by employees, for example, an authorized director or foreman. Filling occurs on 4-p, 4-s and 4-m long-distance paper. You can easily download the truck waybill form.

General principles of interaction with documentation

Filling out the document is carried out once a day before the car sets off. There is a clause suggesting that the sheets issued for previous shifts have already been returned to the organization at the base. Tear-off forms are filled in by the customer partner. It is he who carries out the process of issuing an invoice for payment. When the work is completed, the document is sent back to the company, where information on the number of hours worked and other data is recorded. Consider a sample of filling out a waybill of a truck in a clear sequence of actions.

The content of certain information is assumed, which is key:

1. Information about the details of the company that issues the document.
2. Date - the moment of filling out the document along with the serial number.
3. A mark that the car is in good order, confirmed by the signature of the person who carried out the inspection activities.
4. Information about the car - registration code, make, trailer or lack thereof.
5. Data and information related to the driver's personality: full name, certificate and his number.
6. An informative table is compulsory, within the framework of which the movement of a combustible substance is reflected - its quantity, brand, duration of stay in working condition.
7. There is a description of the driver's task, subject to an obligatory execution process.

An example of filling in data about a car and driver in a waybill

There is a special form of the waybill of a truck, on the basis of which you can familiarize yourself with the information required for the indication. At the next stage, a detailed filling of the table takes place, containing information about such moments as "the work of the driver and the car". It should contain the following interesting information:

• readings marked with a speedometer;
• time intervals for performing work actions;
• working time after the fact.

In the second part of the waybill, there is a table that reflects and characterizes the exact sequence in which the task was completed. It is filled in directly by the driver's specialist, and there is also data on all movements made within the time of work, as well as on the result of the tasks performed. Finding the waybill must be with the driver during the entire trip. If necessary, the document is provided to the traffic police officer.

Checking the waybill by the traffic police inspector

Filling out the waybill in the framework of the 4-p form

This form is drawn up by an authorized person who is responsible for the implementation of all norms and obligations. In addition, the persons who manage the processes are responsible. If the driver has successfully passed the document related to the previous shift, he can apply for the next paper against receipt. There is a list of additional papers provided to the driver. They are given in a situation when goods and materials are being transported. The accounting department provides for their joint storage. The sample truck waybill is simple and straightforward and contains a basic set of all data.

In this case, the application of a time-based billing rate is implied. The numbered values ​​of these documents are entered into the waybill. Form 4-p comes to the driver immediately before the start of the shift, while the delivery of the waybill for the previous shift plays an important role. Next, the driver should sign for the receipt of the sheet, check the presence of a stamp and seal, and also familiarize himself with the date of issue. When the shift is complete, the documentation is sent to the company that owns the truck.

As part of this process, the customer receives a tear-off coupon, which includes certain information:

1. Time that is paid.
2. The total mileage of a laden and empty car.
3. Over-mileage indicator, if any.
4. Tonnage.
5. The amount to be paid.

An example of filling out the waybill of a truck can be viewed on the Internet and it can be done quite simply. The statement can be carried out within the framework of the accounting program.

Features of filling out the waybill for 4-s

Regardless of whether the vehicle is rented or its own, the company undertakes to draw up documentation within the framework of the 4-s piecework sample. The obligatory type of the document form is provided for in the framework of the current legislation. The company has the right to engage in independent development of the form. Data sheet type 4-c applies when used in the calculation of piece rates.

What should be on the front side

In this process, the company affixes a stamp, a code, the presence or absence of a trailer. Within the framework of the first table, there are data records related to the work of the driver. Here, the provision of planned and actual parameters related to date and time takes place. The following columns imply an indication of the type and code of the fuel resource that is used for refueling. Also, its indicators at the beginning of the day and the end are noted. Subsequently, the hired specialist completes the information about the task that is in front of the driver. It includes an indication of the name, information about the cargo, the number of trips, tonnage and features of the mileage. There is a section in the document associated with special tags. It includes information about the accident. This is far from the entire list of information that must be contained within the framework of this document.

What should be on the reverse

Considering the question of how to fill out a waybill of a truck, it is worth paying attention to the turnover of paper. On the other side, a record is made about the process of completing tasks: what time and at what point the car arrived, how many accompanying documents are present, and what their numbers are. It is important that the data are certified by means of signatures and seals. Information about downtime, as well as their reasons, duration is noted below. The lower table is also filled in, in which the dispatcher enters information about the results related to fuel consumption.

What are the nuances of filling out the documentation

Considering a sample of filling out a 4C waybill, it is worth paying attention to several points. It is worth considering that all responsibility for the literacy of filling lies on the shoulders of the director of the company and only subsequently passes to the officials. This applies to the mechanic, the dispatcher and the driver himself. If there are other authorized persons, their signatures also play an important role.

Filling out a document in the form of the 4th

Transport and other organizations that are engaged in the implementation of cargo delivery over long distances can issue a specialized waybill, which is issued for the entire flight and has a duration of several days. This is an intersectoral form of the 4th. A special role is played by its filling in the case when the shipment of goods takes place outside the country. It is quite simple to draw up and fill out such a voucher for a truck, for this it is necessary to observe the features for the front and back sides.

Sample form of waybill form 4

The front part and its filling

In principle, the essence of filling remains the same as with other forms, for example, 4-p or 4-c. The data remains the same and includes a company stamp with the name, the serial number of the documentation and the date on which it was drawn up. Under the stamp, there is an indication of the general mode of operation of the car and the number of the column. After that, below you can see the filling in the name of the car and the full name of the driver's specialist. Similarly, the table on the movement of combustible substances is filled in, all data are indicated in liters. At the end, the signatures of all parties follow.

Back part

It is filled in as part of the process during which the assigned task is performed. The table showing the sequence of execution contains the numbers of accompanying documents, on the basis of which the cargo transportation takes place. There is also a table containing information about downtime on the lines, it indicates the facts of downtime of the machine without work, as well as the reasons and dates. The number of waybills transferred between specialists is noted below. All this is certified by means of the signatures of the leading parties and subordinate employees.

Each company must responsibly approach this moment so that all documents are in order. This will avoid misunderstandings within the company and prevent fines from government agencies, services and structures.

A sample route sheet for a truck driver can be viewed below. If you competently approach the organization of this process and attract more competent employees to work, the result will be a competently completed form designed to reflect the current reality.

For freight transport, use the waybill of a truck in the form of No. 4-C. We described how to arrange it in the article and provided a sample of filling. B Lank waybill 4-C can be downloaded in a convenient Excel format.

For cargo transportation, the company must issue waybills, regardless of whether it uses its own transport or rented. Such documents are needed to write off fuel costs and calculate the salaries of drivers. If drivers are paid for the work at piece rates, they use a 4C waybill form. The article contains instructions on how to fill it out.

Waybill form (form 4-C)

Truck waybill - Form 4-C approved by the Decree of the State Statistics Committee of Russia dated November 28, 1997 No. 78.

It is not necessary to use a uniform form. Companies and entrepreneurs can develop their own waybill form 2017. The main thing is that it contains the required details (orders of the Ministry of Transport dated September 18, 2008 No. 152 and dated January 18, 2017 No. 17). Record the use of atypical documents in the accounting policy.

• reference
• Mandatory details of the travel document:
• name, date and validity period of the document;
• information about the owner of the car;
• vehicle type and model;
• state register sign car;
• odometer readings when leaving and entering the garage;
• date and time of departure and arrival;
• the signature and full name of the employee who puts the odometer reading, date and time in the document;
• Full name of the driver;
• date and time of pre-trip and post-trip medical examination of drivers;
• stamp, signature and name of the medical worker who conducts the medical examination;
• a mark on the pre-trip inspection of the technical condition of the car with the date and time;
• signature and full name of the vehicle technical condition controller.

The procedure for filling out the waybill of a truck

How to fill in the waybill of a truck (sample filling 4-С at the end of the article) is spelled out in the decree of the State Statistics Committee of Russia dated November 28, 1997 No. 78. In the form 4-С there is one page on which you must fill in both the front and back sides.

Waybill 4-C: filling the front side

At the top of the document, place the company stamp (if any), document number and date. Enter the name of the organization, its address, telephone number and OKPO code. If required, fill in the code with the mode of operation, columns, and brigades.

Enter the vehicle details below: car make, registration number, garage number, trailer details (if any). After the information about the car, write down the driver's data - full name, driver's license details and personnel number.

• Important:
• If the driver does not have a waybill while working, he faces a fine of 500 rubles. (part 2 of article 12.3 of the Code of Administrative Offenses of the Russian Federation).

Vehicle and vehicle operation... In the table, write down the planned and actual time of departure and arrival from the vehicle fleet, speedometer readings at the beginning and end of the work shift.

Fuel movement... Indicate in the table the type of fuel, the amount at the beginning and end of the shift, as well as the amount of fuel filled. If necessary, record the ratio of fuel consumption in relation to company guidelines. This coefficient can be found in the order to write off fuel and lubricants.

Assignment to the driver. Enter the name and address of the customer where the cargo is to be delivered, and the time of delivery of the vehicle, the type of cargo and its volume in tons, the number of trips.

After the tables, put the amount of fuel required.

The driver must be examined by a paramedic prior to departure. If admission is allowed, on the waybill, he indicates his position, signs with a decryption.

When leaving and returning, a mechanic checks the technical condition of the car. The transfer of the vehicle from him to the driver and back is carried out by transfer signatures.

In the section "Marks of the organization - the owner of the vehicle", write down information about the accident, repairs, etc.

A sample of filling out the waybill of a truck according to form No. 4-C

Waybill 4-C: filling the reverse side

The upper part of the reverse side is filled by the carrier. He records information about all his routes during working hours: where, when and what time the vehicle arrived, the number and numbers of accompanying documents.

In the section "Special notes" the driver writes down information about the reason, type, duration of downtime. For example, the deviation of the travel time from the planned one and the excessive consumption of fuel occurred due to the obstructed traffic along Mira Avenue.

The lower part of the reverse side is filled in by the dispatcher or other authorized person. It records information on the consumption of gasoline, which is calculated according to the rate and in fact. Next, he sets the operating time of the vehicle with a decoding by type of periods, the number of trips and arrivals to the garage.

Also, the dispatcher determines the mileage traveled, schedules the total and loaded mileage, indicates the amount of the transported cargo.

Completed truck waybill form

For trucks, a waybill form 4-C or 4-P is used. You can download the forms of these forms, as well as a sample of filling out the waybill, in excel format at the end of the article. This form must be completed for each individual truck each time you travel.

The dispatcher issues a waybill to the driver at the beginning of the working day, the driver notes in it information about his route, completed tasks, fuel consumption, kilometers traveled during the day. At the end of the working day, the waybill is handed over by the driver to the dispatcher against signature, the truck itself is handed over to the mechanic, who checks the technical condition of the vehicle.

The accounting department uses waybills for writing off fuel costs (in addition, compiled), as well as for calculating the driver's wages.

The waybill form 4-C is used, as a rule, for piecework payment of the driver, when his salary depends on the volume of work performed. Waybill form 4-P is used with a time-based wage system, when the driver's work is paid in accordance with the hours worked, days.

Sample filling

Consider the features of filling out a waybill in form 4-C.

At the beginning of the work shift, the driver accepts a truck from the mechanic against signature, signature and the mechanic, and the driver is put on the waybill 4-C at the time of acceptance of the vehicle. The waybill is issued to the driver by the dispatcher, while the time of departure of the car from the garage, the speedometer readings, the amount of fuel in the tank and the amount of fuel received are noted.

Information about the organization, the truck, its trailers and the driver is filled in.

In the subsection “task for the driver”, it is indicated who is in possession of the car, notes its route - the address of the loading point, the time of loading and unloading, the name of the cargo, the distance traveled.

Fuel consumption is noted by the driver in the subsection "fuel movement", in which the following is filled in:

• fuel grade;
• the amount of fuel dispensed;
• balance upon departure and return;
• the amount of fuel delivered at the end of the day;
• the coefficients of change in the established rates of consumption;
• working hours.

On the second sheet, the driver fills out the sequence of work during the working day, information about the actual loading, unloading, the details of the attached primary documents (acts, waybills) are filled in.

The work of many business entities is associated with the use in their activities Vehicle... The legislation establishes that the use of vehicles, regardless of whether they are their own or attracted under lease agreements, requires special documentary registration. Consider how the waybill of a truck is compiled in 2019.

If a company uses vehicles, then it must organize the correct accounting of its performance indicators.

This is necessary not only to plan the costs of its operation, to justify tax costs, but also to ensure the safety of machines for both company employees and third parties.

For these purposes, entities can develop and use waybills, which reflect the operating time of transport, mileage, downtime, the amount of cargo transported, etc. There are forms of documents recommended by Rosstat, which are divided into two types - 4-C and 4-P.

In the waybill, marks are made of all responsible persons responsible for its safety, about the admission of both the car itself and the driver to work. In this form, the refueller reflects the amount of fuel dispensed for a given car, and the calculator determines its planned and actual consumption.

Attention ! In this document, the driver reflects the detailed route of the car, with fixing the exact addresses. This allows management to determine how assigned tasks are being performed and to prove to clients that the appropriate service has been provided.

A waybill can be issued for every day, and, if necessary, for a work shift. When carrying out the transportation of goods and passengers, the waybill is one of the most important documents.

Types of waybills for trucks

Depending on what indicators are used to record the operation of the car, there are two types of waybills - 4-C and 4-P.

Form 4-P

Waybill 4-P is used in cases when the operation of the transport is recorded on the basis of fixing the time of its operation. This document is to be completed when car use is charged based on time-based rates.

For example, when a vehicle carries out the transportation of goods, and payment is made not for the transported tonnage, but for the time the vehicle is in operation. However, there is a limitation in its application. Such a waybill can be issued if the cargo is delivered to no more than two destinations per day.

Form 4-C

It is this form 4-C that is most often used to formalize the work of vehicles. It allows you to take into account the piece-rate performance of the vehicle.

Such a waybill is used by carriers who charge a fee per tonne-kilometers.

Truck waybill form 2019 free download

A sample of filling out a waybill in 2019

Form 4-P

Front side

Such a waybill is used if the driver is paid a salary according to the hourly payment system. It is intended for only two flights, and for their fixation there are two tear-off coupons on the form, which are issued and handed over to customers.

You must start filling out the form from the top. The company stamp is affixed in the right corner. Further, it is necessary to indicate the series and number of the document, and the date when it was drawn up.

In the columns on the left side of the form, data about the car and the driver is recorded. Here you need to enter the brand of the car, its garage and state number, full name. the driver and the details of his driver's license. Next are the columns where you can specify data on trailers working with the machine - their make, license plate and garage.